Running a gym without the right software is like coaching without a game plan. Between managing memberships, processing payments, scheduling classes, and tracking who walks through the door, the admin work stacks up fast. The right gym management and check-in software brings all of that into one system, automating the repetitive stuff so you can spend more time on what actually grows the business.
This guide covers 21 platforms built for fitness businesses of all sizes. Rather than ranking them 1 through 21, we have grouped them by what they do best, because a platform that is perfect for a 24/7 unmanned gym is completely wrong for a boutique yoga studio, and vice versa. Find your category, then compare the options within it.
What to look for in gym management and check-in software
Before diving into individual platforms, it helps to know what separates functional software from frustrating software. At a minimum, any platform you consider should handle membership management, automated billing, class scheduling, and member check-in. Those are table stakes.
The real differentiators come down to how the platform handles check-in (QR codes, RFID key fobs, kiosk mode, biometric scanning, or app-based entry), how well it integrates with door access hardware for unmanned or 24/7 facilities, whether it automates failed payment recovery without awkward manual follow-ups, and how usable the reporting actually is once you are past the sales demo.
Pricing transparency matters too. Some platforms publish clear pricing on their websites, while others route everything through a sales call. Some charge flat monthly fees, and others scale by member count or tack on processing fee markups that quietly add thousands per year. Pay attention to the total cost, not just the sticker price.
Best all-in-one gym management platforms
These platforms try to do everything: memberships, billing, scheduling, CRM, marketing, POS, access control, and reporting, all in a single system. They suit gym owners who want one login, one vendor, and one bill instead of stitching together five different tools.
Mindbody
Website: mindbody.com
Mindbody is one of the most established names in fitness and wellness software, managing over 55,000 locations globally. The platform offers a deep feature set that covers scheduling, billing, CRM, retail POS, staff management, and marketing, all in one system.
On the check-in side, Mindbody supports self-service kiosks, mobile app QR code scanning, NFC-enabled access, and integration with third-party access control hardware. Attendance tracking feeds directly into class rosters, payment verification, and member profiles.
The Mindbody marketplace doubles as a member acquisition channel, putting your gym in front of potential clients searching for classes and studios in their area. That marketplace exposure is a genuine differentiator, though it comes with a commission on bookings sourced through it.
Check-in methods: Kiosk, mobile app, QR code, NFC, barcode scan
Strengths: Comprehensive all-in-one platform, massive integration ecosystem with 1,000+ third-party apps, strong marketplace for member acquisition, powerful analytics and reporting
Limitations: Steep learning curve due to feature depth, pricing is opaque and requires a sales call, processing fee markups can add up at scale, cancellation process involves a phone call with 30 days’ notice
Best for: Mid-to-large gyms, multi-location wellness businesses, and studios that want marketplace-driven member acquisition
Pricing: Custom quote required. Estimated to start at around $139/month for the Essentials plan, scaling significantly with add-ons and location count.
Wellyx
Website: wellyx.com
Wellyx is an all-in-one gym and fitness studio management platform that combines scheduling, CRM, billing, POS, access control, marketing automation, and reporting in a single system. The platform is designed to scale from single-location studios to multi-site franchise networks.
On the check-in front, Wellyx supports QR code scanning, RFID/NFC access, kiosk mode, and mobile app-based entry, with check-in data feeding directly into attendance tracking, billing verification, and member profiles. The platform also offers built-in member and staff mobile apps.
Check-in methods: QR code, RFID/NFC, kiosk, mobile app
Strengths: Comprehensive feature set covering operations, billing, CRM, automation, and access control in one platform. Transparent pricing with no hidden fees or long-term contracts. Built-in member and staff mobile apps. Scalable from single-location to multi-location operations. 24/7 support via live chat, Zoom, or phone.
Limitations: Newer brand compared to established players like Mindbody. Requires internet connectivity as a cloud-based platform.
Best for: Small to mid-sized gyms and multi-location fitness businesses looking for a full-featured platform at a transparent price point
Pricing: Excel plan at $99/month, Exceed at $199/month, Ultimate at $299/month. 50% off the first 12 months for new gyms.
WellnessLiving
Website: wellnessliving.com
WellnessLiving positions itself as a Mindbody alternative with a friendlier price point and a broader feature set included in base plans. The platform covers scheduling, booking, memberships, billing, CRM, marketing automation, and reporting for fitness and wellness businesses.
Check-in works through the mobile app, front desk tools, and self-service kiosk options. The platform also includes a rewards program, automated review management, and built-in email/SMS marketing, features that often cost extra on competing platforms.
Check-in methods: Mobile app, front desk, kiosk
Strengths: Strong Mindbody alternative at a lower price point. Built-in marketing tools (email, SMS, rewards, review management) are included in plans. Competitive payment processing rates (2.5–3%). Frequent promotional discounts on plans.
Limitations: White-label app costs extra (~$209/month). SMS marketing is an add-on ($19+/month). Onboarding can feel overwhelming due to feature density. Some users report location accuracy issues.
Best for: Mid-sized studios and gyms looking for a feature-rich alternative to Mindbody without the enterprise price tag
Pricing: Starter at $69/month, Business at $199/month, BusinessPro at $349/month. Frequent promotional discounts available.
Vagaro
Website: vagaro.com
Vagaro started in the beauty and salon space but has expanded into fitness and wellness. It is a true all-in-one system: booking, POS, payroll, marketing, and client management without needing to integrate multiple separate tools.
For gyms, Vagaro handles class scheduling, memberships, automated billing, and check-in through its mobile app or kiosk system. The built-in marketplace acts as a discovery tool, helping local clients find your gym. Marketing features include automated email campaigns, text reminders, and a “Daily Deals” feature for filling empty class slots.
Check-in methods: Mobile app, kiosk, contactless check-in
Strengths: True all-in-one system (booking, POS, payroll, marketing) at an affordable base price. Built-in marketplace for local client acquisition. Strong automated marketing (email, SMS, daily deals). Integrated payment processing (Vagaro Pay).
Limitations: Originally designed for beauty and salon businesses, so some fitness-specific workflows feel adapted rather than native. Transaction fees accumulate for high-volume studios. Advanced analytics lack depth compared to enterprise fitness platforms. A reporting dashboard can be cluttered.
Best for: Small gyms and hybrid wellness businesses (gym + spa, gym + beauty) that want an affordable all-in-one platform with built-in marketing
Pricing: Base starts at $30/month with add-on modules ranging from $10 to $100/month each. Total cost depends heavily on which features you add.
Best for small gyms and budget-conscious operators
Not every gym needs enterprise features. These platforms focus on delivering the essentials, including memberships, billing, scheduling, and check-in, at price points that will not eat into a small gym’s margins. They trade advanced automation and deep analytics for simplicity, fast setup, and transparent pricing.
Gymdesk
Website: gymdesk.com
Gymdesk keeps things simple. It handles the core functions, including membership management, billing, class scheduling, website builder, and basic reporting, without overloading you with features you will not use. Setup is fast, the interface is clean, and staff can learn the system quickly.
For check-in, Gymdesk supports QR code and PIN-based entry through a kiosk mode, along with door access control integration. It covers the basics reliably, which is exactly what a smaller gym needs.
Check-in methods: QR code, PIN, kiosk mode, door access integration
Strengths: Budget-friendly starting price. Fast setup and minimal training required. Transparent pricing published on the website. Solid for martial arts studios with belt and rank tracking.
Limitations: Limited automation and marketing tools. Not built for multi-location operations. Reporting is basic compared to enterprise platforms. Fewer integrations overall.
Best for: Small gyms, martial arts studios, and boutique facilities that want straightforward software without complexity
Pricing: Starts at $75/month for up to 50 members, $200/month for up to 400 members.
PushPress
Website: pushpress. com
PushPress was built by gym owners for gym owners, and it shows. The platform focuses on what functional fitness gyms and CrossFit boxes actually need: class management, billing, attendance tracking, lead management, and a clean member app.
PushPress stands out for its pricing transparency. The free tier gives smaller gyms core functionality without a subscription cost, while paid plans (Pro and Max) unlock CRM, advanced reporting, and marketing features. Payment processing runs through Stripe at standard rates with no platform markup, which can save significant money compared to platforms that add processing fees on top.
Check-in methods: Mobile app, kiosk mode, QR code
Strengths: Free tier for small gyms. No payment processing markup (uses Stripe at 2.9% + $0.30). AI-powered features for member engagement. Transparent pricing. Strong community focus.
Limitations: The free plan has limited features. Less suited for large traditional gyms or wellness businesses. Fewer enterprise-level tools compared to Mindbody or ClubReady.
Best for: CrossFit boxes, functional fitness gyms, and small-to-mid-sized studios that want transparent pricing and solid fundamentals
Pricing: Free tier available. Pro at $159/month, Max at $229/month.
RhinoFit
Website: rhinofit.ca
RhinoFit is built for simplicity and affordability. The platform covers membership management, class scheduling, billing, POS, liability waivers, workout tracking, and basic marketing, all accessible from desktop, tablet, or mobile.
Where RhinoFit stands out is in 24/7 door access control. The system integrates with electronic locks to allow verified members to enter the facility around the clock without staff present. Email automations and digital waivers further reduce front desk dependency.
Check-in methods: Kiosk, QR code, barcode, 24/7 door access integration
Strengths: Affordable pricing with strong value for small businesses. 24/7 door access control integration. Straightforward interface with fast setup. Digital waivers streamline onboarding. Solid for martial arts studios and fitness clubs.
Limitations: Customer support can be slow with limited availability outside business hours. Workout tracking is basic. Members cannot check in via phone in all configurations. Reporting and inventory features lag behind larger platforms.
Best for: Small gyms, martial arts studios, and 24/7 fitness facilities that need affordable software with reliable door access control
Pricing: Competitive pricing tiers for small businesses. Contact the vendor for current rates.
1club
Website: 1club.ai
1club is a newer entrant positioning itself as an AI-native gym management platform for small and mid-sized gyms. The platform emphasizes clean workflows, a modern interface, and AI-powered automations designed to save owners and staff hours every week.
The platform covers membership management, scheduling, billing, CRM, and reporting. AI features are integrated into daily operations, not bolted on as an afterthought, helping with everything from member engagement to operational rule configuration through conversational interfaces.
Check-in methods: Mobile app, QR code
Strengths: AI-native platform with automation built into the core. Modern and intuitive interface requiring minimal training. Transparent pricing with a free plan to start. Affordable for small gyms. Clean user experience that avoids feature overload.
Limitations: Newer platform with less market presence and fewer reviews. May lack the depth of enterprise features found in established platforms. Limited access control hardware integrations compared to GymMaster or PerfectGym.
Best for: Small and mid-sized gyms that want a modern, AI-first platform with transparent pricing and minimal setup friction
Pricing: Free plan available. Paid plans scale based on features and gym size.
Best for access control and 24/7 facilities
If your gym runs unmanned hours or operates around the clock, the check-in system is not just a convenience. It is your front door. These platforms are built with deep hardware integration: door locks, turnstiles, barriers, RFID readers, and biometric scanners that verify membership status in real time before granting physical entry.
GymMaster
Website: gymmaster.com
GymMaster is a cloud-based platform from New Zealand that has built a reputation for strong access control and door management. The system handles memberships, billing, scheduling, and reporting, but where it really shines is in automated entry management.
GymMaster integrates directly with door locks, turnstiles, and barriers, verifying membership status in real time before granting access. Self-service kiosks, mobile check-in, barcode scanning, and RFID card readers are all supported. For 24/7 gyms that need unmanned access control, this is one of the most hardware-ready platforms available.
Check-in methods: RFID cards, barcode scanning, mobile app, self-service kiosk, biometric (fingerprint), door lock/turnstile integration
Strengths: Excellent door access control with direct hardware integration. Real-time membership verification prevents unauthorized entry. Supports 24/7 unmanned facilities. Reliable self-service kiosks reduce front desk workload.
Limitations: Pricing is in AUD and can vary for international users. Interface is functional but not the most modern. Less focused on marketing automation and CRM compared to competitors.
Best for: 24/7 gyms, health clubs, and fitness centers that need robust access control and automated door management
Pricing: Starts around $129 AUD/month for up to 100 members, scaling to $500+ for larger facilities.
PerfectGym
Website: perfectgym.com
PerfectGym is built for large-scale fitness operations. The platform offers enterprise-grade membership management, billing, scheduling, CRM, analytics, and access control designed for high-volume facilities and multi-location chains.
On the check-in side, PerfectGym supports advanced kiosk systems, biometric scanning (fingerprint and facial recognition), RFID/NFC, and turnstile integration. For enterprise facilities with multiple access zones (gym floor, pool area, spa), the system can manage zone-based access permissions tied to membership tiers.
Check-in methods: Kiosk, biometric (fingerprint, facial recognition), RFID/NFC, turnstile, mobile app
Strengths: Enterprise-grade scalability for large facilities and chains. Advanced biometric and multi-zone access control. Powerful analytics and reporting. Custom mobile apps for members. Strong API for custom integrations.
Limitations: Overkill for small or mid-sized gyms. High implementation cost with custom pricing. Setup and onboarding require a significant time investment. Not designed for boutique or class-only studios.
Best for: Large fitness facilities, health club chains, and enterprise-level operators that need advanced access control and scalable infrastructure
Pricing: Custom enterprise pricing. Expect premium costs reflecting the feature depth and scale.
Exercise.com
Website: exercise.com
Exercise.com positions itself as the platform for fitness professionals who want to build a fully custom-branded digital experience. The platform covers gym management, workout programming, online training, e-commerce, and a custom-branded mobile app.
For check-in and access, Exercise.com integrates with Kisi door access hardware, allowing members to check in via their phone or key fob with automatic access verification. When a member signs up, door access is configured automatically with no manual setup required.
Check-in methods: Mobile app (via Kisi integration), key fob, self-check-in
Strengths: Highly customizable branded apps and websites. Strong workout programming and delivery tools. Kisi integration provides seamless door access. Comprehensive CRM with behavioral segmentation. Good for gyms selling online training alongside in-person memberships.
Limitations: Kisi integration means door access relies on a third-party system. Pricing can be higher than that of standalone management tools. Setup takes more effort due to the level of customization available.
Best for: Fitness professionals and gyms that want a custom-branded digital experience combining in-person management with online training delivery
Pricing: Starts around $100+/month. Pricing varies significantly based on customization and features.
Best for boutique studios and class-based businesses
Boutique studios live and die by the schedule. These platforms are purpose-built for businesses where group classes, appointments, and bookings are the core revenue drivers, not open-gym memberships. They prioritize class capacity management, waitlists, instructor scheduling, and a polished member booking experience.
ABC Glofox
Website: glofox.com
Glofox, now operating under the ABC Fitness umbrella, targets boutique fitness studios and gyms that want a polished, modern member experience. The platform handles class scheduling, membership management, automated billing, CRM, and marketing automation.
Check-in works through the Glofox mobile app using QR codes or NFC, with real-time attendance tracking synced to scheduling and billing. The branded member app is a standout. It looks clean, works smoothly, and gives members a self-service hub for bookings, payments, and profile management.
Check-in methods: Mobile app, QR code, NFC, kiosk
Strengths: Sleek branded member app. Strong class booking and scheduling. Integrated CRM and marketing tools. Real-time attendance analytics. Churn risk indicators that flag at-risk members early.
Limitations: Pricing starts higher than that of many competitors (around $150+/month for custom tiers). Limited hardware integrations compared to access control specialists. Steeper learning curve for advanced customizations.
Best for: Boutique fitness studios (yoga, Pilates, cycling, HIIT) that prioritize a premium mobile experience
Pricing: Custom quote required. Plans start around $150/month and scale with features and locations.
TeamUp
Website: goteamup.com
TeamUp is built for class-based fitness businesses. If your revenue comes from group sessions like bootcamps, yoga, HIIT, or cycling, TeamUp handles the scheduling, capacity management, waitlists, payments, and member communication around that model well.
The platform is straightforward and does not try to be an enterprise system. Pricing is transparent, the interface is clean, and support is responsive. Check-in works through the member app or front desk tools, with attendance automatically logged to member profiles.
Check-in methods: Mobile app, front desk manual check-in, online booking confirmation
Strengths: Purpose-built for class-based businesses. Transparent pricing. Clean and intuitive interface. Strong waitlist and capacity management. Responsive customer support. No long-term contracts.
Limitations: Not designed for traditional open-gym membership models. Limited access control and door hardware integration. Marketing automation is minimal. Less suited for multi-location operations.
Best for: Small-to-mid-sized group fitness studios (yoga, Pilates, cycling, bootcamp) where class scheduling is the core operation
Pricing: Starts around $99/month for smaller studios, scaling based on member count and features.
Pike13
Website: pike13.com
Pike13, now part of Jonas Software, is built specifically for class- and appointment-based businesses. Yoga studios, Pilates, dance, barre, cycling: if your model revolves around the schedule, Pike13 handles it well.
The platform covers class management, attendance tracking, client communication, instructor scheduling, and billing. Pike13 is consistently cited in reviews for strong customer support, which matters when software issues arise during live class times.
Check-in methods: Mobile app, front desk, online booking confirmation
Strengths: Excellent class scheduling and capacity management. Strong attendance tracking. Consistently well-regarded customer support. Clean mobile experience. Good client communication tools.
Limitations: Not designed for traditional gym or health club membership infrastructure. No AI features. Multi-location support is basic. Limited marketing automation. Fewer hardware integrations for door access.
Best for: Class-format boutique studios (yoga, Pilates, cycling, barre, dance) where scheduling depth and support quality are the priorities
Pricing: Basic around $100/month, Pro around $200/month. Adds platform fees on top of standard payment processing.
Momence
Website: momence.com
Momence serves studios, gyms, spas, and dance schools with a focus on online and in-person bookings, membership management, and smart communication tools. The platform includes newsletters, outreach automation, smart notifications, and spot scheduling.
For check-in and access control, Momence integrates with Kisi to enable kiosk and self-check-in alongside automated physical access control. The integration means members check in at a kiosk or through the app, and door access is managed automatically based on membership status.
Check-in methods: Kiosk, self-check-in, mobile app (via Kisi integration)
Strengths: Strong booking and scheduling for class-based businesses. Smart notifications and automated communication reduce no-shows. Kisi integration provides solid access control. META and Google marketing integration for lead funnels. POS with accurate payment processing.
Limitations: Custom pricing only (no published plans). Credit card processing fees are higher than those of some competitors. Kisi dependency for access control means additional hardware costs.
Best for: Studios, spas, and dance schools that want strong booking and marketing tools with integrated access control
Pricing: Custom plans based on features. Contact Momence for a demo and quote.
bsport
Website: bsport.io
bsport has established itself as a leading platform for boutique fitness and wellness studios, particularly in Europe and is expanding globally. The platform covers scheduling, bookings, payments, marketing automation, and client management with a focus on time-saving automation.
Single-location studios benefit from revenue tools like a webshop, video-on-demand, and marketplace integrations. Multi-location studios and franchises get centralized management across sites. bsport integrates with Kisi for secure, monitored access control.
Check-in methods: Mobile app, QR code (with codes refreshed every few seconds to prevent fraud), front desk, Kisi door access integration
Strengths: Strong in boutique fitness and wellness with thousands of studio users. Time-saving automations reduce admin workload. Webshop and video-on-demand create additional revenue streams. QR codes refresh dynamically to prevent credential sharing. Responsive customer support.
Limitations: Pricing requires a demo call (not publicly listed). Some users report a learning curve during initial setup. Stronger presence in European markets than in North America.
Best for: Boutique fitness and wellness studios, especially multi-location operations and franchises looking for automation and centralized management
Pricing: Custom pricing. Schedule a demo for a quote.
Best for CrossFit, martial arts, and performance-driven gyms
These platforms speak the language of performance tracking, WOD logging, belt promotions, and leaderboards. Standard gym software treats these as afterthoughts, but the platforms in this category make them core features.
Wodify
Website: wodify.com
Wodify was born in the CrossFit world and remains the go-to for functional fitness and performance-driven gyms. The platform covers billing, scheduling, class reservations, coach management, and lead tracking, but its signature feature is workout tracking.
The digital whiteboard lets members log scores, track personal bests, and compete on leaderboards, creating community engagement that drives retention. The Wodify Kiosk handles member check-in with minimal friction: members tap in and get to training.
Check-in methods: Kiosk (Wodify Kiosk), mobile app, coach check-in
Strengths: Excellent workout tracking and performance logging. Digital whiteboard and leaderboards build community and retention. Simple kiosk check-in that members learn on day one. Reliable automated billing with failed payment notifications.
Limitations: Per-member pricing becomes expensive as membership grows. Billing tools are less intuitive than those of some competitors. Specialized for functional fitness, so traditional gyms may find the workout features redundant. Interface is aging.
Best for: CrossFit boxes, functional fitness gyms, and performance-focused studios where workout tracking and community engagement are central to the member experience
Pricing: Custom quote required across three plan tiers.
Zen Planner
Website: zenplanner.com
Zen Planner has long been a go-to for CrossFit gyms, martial arts schools, and boutique fitness studios. The platform covers membership management, automated billing, class scheduling, workout tracking, and website building.
Check-in options include touchscreen kiosk, PIN access, barcode/RFID scanning, and membership verification at the door. Zen Planner also integrates with access control systems for facilities that need automated entry.
Check-in methods: Touchscreen kiosk, PIN, barcode, RFID, mobile app
Strengths: Strong fit for CrossFit and martial arts (belt tracking, WOD logging). Reliable automated billing with failed payment retry logic. Good community features. Solid kiosk check-in with photo verification.
Limitations: The interface feels dated compared to newer platforms. Pricing scales with member count and can get expensive. Limited native integrations with fitness wearables. Marketing automation is not as robust as that of competitors.
Best for: CrossFit boxes, martial arts schools, and mid-sized fitness studios that value workout tracking alongside business management
Pricing: Starts around $129/month for up to 100 members, scaling to $199 to $499+/month based on member count. Custom enterprise pricing available.
Best for franchise and multi-location operations
Running two gyms is harder than running one, and running twenty is a different business entirely. These platforms are built with corporate-level controls: centralized dashboards, location-specific permissions, standardized workflows, and reporting that rolls up across every site.
ClubReady
Website: clubready.com
ClubReady is franchise infrastructure. It is built for multi-location fitness operations that need centralized control over sales processes, staff management, billing, and reporting across every site.
The platform handles membership management, automated billing, POS, class scheduling, and access control through kiosks, RFID/NFC cards, mobile app, and integration with electronic door locks. Real-time attendance tracking and access analytics give corporate teams visibility into every location.
Check-in methods: Kiosk, RFID/NFC cards, mobile app, electronic door lock integration
Strengths: Built for franchise and multi-location operations with centralized dashboards. Strong lead management and sales pipeline tools. Robust hardware integrations (kiosks, RFID, door locks). Performance IQ system displays real-time member stats during classes. Reliable automated billing handles complex scenarios (prorations, trials, collections).
Limitations: The interface is notoriously dated and requires too many clicks for simple tasks. Setup is complex and has a steep learning curve. Pricing is opaque and can be high for single-location gyms. Customer support response times vary.
Best for: Franchise operations and multi-location fitness businesses that need corporate-level control, standardized processes, and scalable infrastructure
Pricing: Custom quote required. Generally, premium pricing reflecting enterprise feature set.
Best for hybrid fitness and online coaching
The gym floor is not the only revenue stream anymore. These platforms bridge in-person operations with digital delivery, including online coaching, workout programming, nutrition tracking, and on-demand content, so gyms can serve members wherever they train.
Virtuagym
Website: virtuagym.com
Virtuagym goes beyond standard gym management by adding online coaching, digital workout plans, and nutrition tracking to the mix. The platform handles memberships, billing, scheduling, and access control, but its real edge is in the hybrid fitness model, blending in-person and digital experiences.
Members can access workout plans, track progress, and receive nutrition guidance through the mobile app. Coaches can assign and manage programs remotely, creating revenue opportunities beyond the gym floor. Check-in supports mobile app, NFC wristbands, QR codes, and self-service kiosks.
Check-in methods: Mobile app, NFC wristbands, QR code, self-service kiosk, biometric options
Strengths: Strong hybrid fitness capabilities (online coaching, nutrition, workout tracking). Unified mobile app experience for members. NFC/QR check-in syncs instantly with access hardware. Real-time capacity monitoring and attendance tracking.
Limitations: Feature depth can overwhelm smaller operations. Pricing can be steep for gyms under 100 members. Onboarding takes time to fully leverage the platform.
Best for: Gyms and studios expanding into hybrid fitness (in-person + online coaching) that want workout programming and nutrition tools alongside business management
Pricing: Custom quote required. Generally mid-range to premium pricing based on features and location count.
Trainerize
Website: trainerize.com
Trainerize takes a different angle from the other platforms on this list. Rather than focusing on facility management, it is built for personal trainers and coaches who deliver workout programming, client tracking, and habit coaching, whether in-person or online.
The platform allows trainers to create custom workouts, assign programs to clients, track progress, manage nutrition, and communicate through a branded mobile app. With over 400,000 trainers on the platform, it is the market leader for online personal training delivery.
Check-in methods: App-based session logging (not facility check-in)
Strengths: Market-leading online personal training platform with the largest trainer user base. Strong workout programming and delivery tools. Habit coaching and nutrition tracking for comprehensive client management. Branded mobile app. Affordable for solopreneurs and small teams.
Limitations: Not a facility management tool, so it does not include membership billing, class scheduling, or door access control. Check-in is session-based (client logs workouts), not facility-based. Needs to be paired with a gym management platform for full operations.
Best for: Personal trainers, online coaches, and gyms that want to add remote training and client programming to their service offering alongside a separate gym management platform
Pricing: Free tier available. Paid plans range from $0 to $99/month depending on features and client count.
Quick-reference comparison table
| Platform | Category | Check-in methods | Starting price | Best for |
| Mindbody | All-in-one | Kiosk, QR, NFC, barcode | ~$139/mo (custom) | Large gyms, multi-location wellness |
| Wellyx | All-in-one | QR, RFID/NFC, kiosk, app | $99/mo | Small to mid gyms, multi-location |
| WellnessLiving | All-in-one | App, front desk, kiosk | $69/mo | Mid-sized studios (Mindbody alternative) |
| Vagaro | All-in-one | App, kiosk, contactless | $30/mo + add-ons | Small gyms, hybrid wellness |
| Gymdesk | Budget / Small gym | QR, PIN, kiosk, door access | $75/mo | Small gyms, martial arts |
| PushPress | Budget / Small gym | App, kiosk, QR | Free to $229/mo | CrossFit, functional fitness |
| RhinoFit | Budget / Small gym | Kiosk, QR, barcode, door access | Contact vendor | Small gyms, 24/7 facilities |
| 1club | Budget / Small gym | App, QR | Free plan available | Small to mid gyms (AI-native) |
| GymMaster | Access control / 24/7 | RFID, barcode, kiosk, biometric, door locks | ~$129 AUD/mo | 24/7 gyms, health clubs |
| PerfectGym | Access control / 24/7 | Kiosk, biometric, RFID/NFC, turnstile | Custom enterprise | Large facilities, chains |
| Exercise.com | Access control / 24/7 | App (Kisi), key fob | ~$100+/mo | Custom-branded gyms + online training |
| ABC Glofox | Boutique / class-based | App QR, NFC, kiosk | ~$150/mo (custom) | Boutique studios |
| TeamUp | Boutique / class-based | App, front desk | ~$99/mo | Group fitness studios |
| Pike13 | Boutique / class-based | App, front desk | ~$100/mo | Yoga, Pilates, dance, barre |
| Momence | Boutique / class-based | Kiosk, app (Kisi) | Custom | Studios, spas, dance schools |
| bsport | Boutique / class-based | App, QR (dynamic), Kisi | Custom | Boutique studios (EU strong) |
| Wodify | CrossFit / performance | Kiosk, app, coach | Custom | CrossFit, functional fitness |
| Zen Planner | CrossFit / performance | Kiosk, PIN, barcode, RFID | ~$129/mo | CrossFit, martial arts |
| ClubReady | Franchise / multi-location | Kiosk, RFID/NFC, app, door locks | Custom (premium) | Franchise operations |
| Virtuagym | Hybrid/online coaching | App, NFC, QR, kiosk, biometric | Custom | Hybrid fitness (in-person + online) |
| Trainerize | Hybrid/online coaching | Session logging (no facility) | Free to $99/mo | Personal trainers, online coaching |
How to choose the right platform
Picking the right gym management and check-in software comes down to four factors: your gym model, your size, your growth plans, and your budget.
If you run a single-location boutique studio focused on classes, platforms like TeamUp, Pike13, or bsport give you the scheduling depth you need without enterprise complexity. If you are running a CrossFit box or functional fitness gym, Wodify and Zen Planner speak your language with workout tracking and performance tools baked in.
For traditional gyms and health clubs that need strong gym access control system, especially 24/7 or unmanned facilities, GymMaster, RhinoFit, and PerfectGym offer the deepest hardware integrations with door locks, turnstiles, and RFID systems.
Multi-location operators and franchises should look at ClubReady, Mindbody, or platforms that offer centralized dashboards and corporate-level controls. And if you are a small-to-mid-sized gym that wants everything in one place at a predictable price, platforms like Wellyx, PushPress, and 1club prioritize transparency and clean all-in-one workflows.
Before committing, shortlist two or three platforms and run demos. Test real workflows, not just the features page. Process a cancellation, handle a failed payment, set up a new class, and generate a report. The platform that feels easiest during a stressful Tuesday morning is the one that will actually work for your business.
Frequently asked questions
What is gym check-in software?
Gym check-in software automates how members enter your facility. Instead of a paper sign-in sheet or manual front desk log, members can check in using QR codes, RFID key fobs, PIN codes, mobile apps, biometric scanning, or self-service kiosks. The system verifies their membership status in real time, logs attendance, and, in many cases, controls physical door access to deny entry to expired or suspended memberships.
How much does gym management software cost?
Prices range from free (PushPress free tier, 1club free plan) to $500+/month for enterprise platforms. Most mid-range platforms fall between $99 and $299/month for a single location. Beyond the subscription, factor in payment processing fees (typically 2.3 to 2.9% + $0.20 to $0.30 per transaction), add-on modules (branded apps, marketing tools, SMS), and any hardware costs for kiosks, RFID readers, or door locks.
Can gym software control door access for a 24/7 facility?
Yes. Several platforms, including GymMaster, RhinoFit, PerfectGym, and those integrating with Kisi (Exercise.com, Momence, bsport), connect directly to electronic door locks, turnstiles, and barriers. The software verifies membership status and automatically grants or denies entry, making unmanned 24/7 operation possible.
What check-in method is best for my gym?
QR code check-in through a mobile app is the most popular modern option, with no physical cards to manage, zero consumable cost, and fast scanning. RFID key fobs and cards are better for 24/7 gyms where door access is the priority, and members may not always have their phone. Kiosks work well for studios where the front desk is busy with sales and onboarding. Many gyms combine two or three methods for flexibility.
Do I need separate check-in software and gym management software?
In most cases, no. The platforms on this list integrate check-in directly into their broader management system, meaning attendance data flows into member profiles, billing, reporting, and CRM without data silos. Standalone check-in tools create disconnected systems that require manual reconciliation. Avoid them unless you have a specific reason.
Disclaimer:
This article is independently produced and does not rank or endorse any specific platform. Features, pricing, and availability are based on publicly available information as of mid-2026 and may change. Always verify current pricing and feature sets directly with each vendor before making a purchasing decision.
