Running a gym in 2025 is not just about weights and workouts; it is about managing time and schedules like a pro. From back-to-back classes to rotating trainers and unexpected absences, your gym needs more than spreadsheets. You need reliable, smart gym scheduling software built for smooth class operations.
And here are the top 7 scheduling software for gyms to consider in 2025. No bloated management platforms, just tools that do one thing exceptionally well: manage your gym’s class and booking schedule.
Why scheduling software matters more than ever
A scheduling mistake doesn’t just confuse, it costs you members, retention, and revenue. But the best gym scheduling software helps you:
- Avoid double bookings and class overlaps.
- Manage trainer availability and substitutions.
- Let members self-book from their phones.
- Track class attendance and capacity in real-time.
- Build consistent routines to increase member retention.
Now, let’s look at the best gym scheduling software in 2025.
Gym scheduling software comparison
| Software | Best for | Key features | Standout benefits | Starting price |
| GymRoute | For small to large-sized and multi-location gyms. | Drag-and-drop calendar, smart limits, trainer sync, auto-substitute | Built specifically for gyms, focused & fast | Starts from $149/mo |
| ABC Glofox | Boutique gyms want branded apps | Branded booking app, room/instructor scheduling, capacity tracking | Custom member experience to reduce no-shows | Doesn’t disclose the pricing plans |
| Zen Planner | Gyms needing automations | Workflow triggers, waitlists, instructor sync, and booking reminders | Automates post-booking communication | Basic studio plan starts from $99/mo |
| Mindbody | Franchise gyms & multi-location clubs | Multi-location calendar, segmenting, reporting, trainer tracking | Enterprise-grade scheduling & analytics | Starts from $79/mo per location |
| WellnessLiving | Mid-sized gyms focused on retention | Visual scheduler, rewards, waitlists, recurring bookings | Mix of scheduling & built-in loyalty tools | Starts from $69/mo |
| PushPress | Functional fitness & CrossFit gyms | Mobile updates, fast class creation, and trainer tracking | Lightweight and clean interface for speed | Starts from $159/mo |
| TeamUp | Bootcamps & group training courses | Recurring block scheduling, self-booking, and course management | Course-based scheduling is ideal for group programs | Starts from $104/mo (based on the number of active customers) |
GymRoute – The all-in-one scheduling software built for gyms of all kinds
Best for gyms that want full control over class scheduling and trainer availability.
GymRoute is a purpose-built platform for gym scheduling. It allows you to handle everything from class creation to auto-assigning substitute trainers, giving you real-time clarity and control.
GymRoute scheduling software gives:
- Drag-and-drop calendar for quick updates.
- Integrates Google Calendar for seamless scheduling.
- Waitlist management (No overcrowding or last-minute cancellations).
- Trainer schedules are synced automatically.
- Push notifications for members and staff.
- Auto-reassign trainers if someone is unavailable.
GymRoute stands out because while many systems overload you with features, GymRoute keeps it clean and focused on scheduling. No fluff, just fast, functional tools that scale with your gym.
ABC Glofox – Branded class scheduling for good member experience
Best for boutique gyms seeking custom branding
ABC Glofox allows you to create a branded scheduling experiences that reflect your gym’s identity. It’s a retention tool in disguise.
ABC Glofox allows:
- While-labeled iOS/Android booking apps.
- Instructor and studio availability scheduling.
- Class reminders and booking confirmations.
- Member check-ins and waitlist management.
Gym owners love it as it boosts member loyalty by delivering a professional booking experience under your brand name.
Zen Planner – Scheduling + automation triggers
Best for gyms that want auto-pilot efficiency
Zen Planner’s smart automations are its superpower. From class reminders to waitlist alerts, it handles the boring stuff for you.
- Drag-and-drop scheduling across locations.
- Real-time trainer availability and assignments.
- Automated confirmations, reminders, and follow-ups.
- Member app with booking history.
It is perfect for busy gyms that need automation to save time and reduce manual effort. However, the potential learning curve and some features may consume more time than required.
Mindbody – Enterprise scheduling for big gyms
Best for franchise gyms or large fitness centers
Minbody is known for its enterprise-level control. There are mixed reviews about MindBody regarding features, price, and specifically customer support. However, it is ideal for managing multiple branches, trainer tiers, and complex class calendars.
Mindbody gym scheduling software includes:
- Calendar sync across branches.
- VIP/class type segmentation.
- Trainer block scheduling and tracking.
- Deep analytics on booking patterns.
Smaller gyms may find Mindbody overwhelming or expensive for basic scheduling needs. But it turns out to be an expensive yet good scheduling software for enterprise-level gyms.
WellnessLiving – Scheduling gets simpler
Best for gyms that want ease for staff and members alike.
WellnessLiving offers a simpler and online scheduling experience with built-in tools to make booking and scheduling seamless.
WellnessLiving scheduling software covers:
- Online book-a-spot feature.
- Room and equipment management.
- Clients reserve their favorite spot.
- Customized bookings and asset management.
It is a considerable option for a gym in terms of ease-of-use, functionality, and pricing. However, consider the pricing plan’s transparency for the long term.
PushPress – Lightweight scheduling for functional fitness
Best for CrossFit, HIIT, and small group training gyms.
PushPress, as the name suggests, is built for gym simplicity. It strips down scheduling to the essentials and moves fast, just like your workouts.
The PushPress scheduling solution:
- Syncs schedules with Google Calendar.
- Allow attendance caps for classes.
- Shows the class schedule via a mobile app.
- Simple check-ins and tracking class members.
PushPress was specifically made to simplify gym owners’ struggles, and it really does. However, users complain about frequent bugs in the system that affect the workflow.
TeamUp – Group class & course scheduling
Best for bootcamp operators and course-based training
TeamUp makes structured programming easy. If you run 4-week, 6-week, or rolling fitness courses, TeamUp lets you team up in real time.
TeamUp scheduling software allows:
- Block-based recurring classes.
- Course-specific calendars.
- Drop-in management.
- Booking logs and accountability metrics.
Like GymRoute, TeamUp is also focused on delivering a smooth scheduling experience. And it offers just the right tools in one place to keep courses and classes going flawlessly.
Pick what matches your gym’s rhythm
To grow in the competitive fitness market, your class schedule is your customer experience. Deliver a great scheduling experience and more convenience; they will likely choose ease over anything. Whether they are booking for 1:1 sessions or signing up for their recurring classes, intelligent scheduling is the engine behind retention and retention and revenue.If you’re looking for dedicated scheduling software for gyms with the right tools from trainer management to mobile member bookings, GymRoute is the one. It is built to keep your classes running like clockwork. GymRoute is a professional’s choice for this very reason. Route your gym towards smooth operations and guaranteed growth with GymRoute.
