In 2025, gym management software isn’t just a back-office tool. It’s the control centre of your business. Whether you’re running a boutique studio, CrossFit box, or multi-location health club, your software for gym management must handle everything: memberships, payments, scheduling, marketing, analytics, and member experience.
The right gym software system can help you:
- Maximise revenue with smarter POS and automated upselling
- Cut admin workload using gym member management systems and automated billing
- Improve retention with mobile apps, class waitlists, loyalty programmes, and real-time updates
GymRoute leads the way into 2025, redefining what fitness gym software should be. But it’s not the only option. Here’s a breakdown of the top 10 gym management software systems this year.
1. GymRoute – the best gym software of 2025 (top pick)
GymRoute has emerged as the best gym management software in 2025 due to its sharp focus on automation, user experience, and gym-specific tools. Unlike generic platforms, GymRoute is gym owner software created by real operators. Whether you’re a solo trainer or managing multiple locations, it adapts to your needs.
Key Features:
- Integrated POS system with auto-suggest retail add-ons and service upsells
- Member self-check-in using QR code or mobile app access
- Smart scheduling for classes and personal training with waitlist automation
- An advanced analytics dashboard that gives insights into member behaviour, churn risks, and revenue forecasting
- Automated invoicing and billing with dunning for failed payments
- Built-in gym CRM software to nurture leads and segment communications
Pricing:
- Excel Plan: $149/month
- Exceed Plan: $199/month
- Ultimate Plan: $249/month
GymRoute is ideal for gyms that want a balance of powerful features, ease of use, and affordability, without hidden fees or complex setup.
2. Exercise.com – the most customisable platform
Best for gyms needing all-in-one gym software with full customisation and branded apps. It offers a high level of customisation for personal trainers, hybrid gyms, and online fitness brands. The platform’s real edge lies in the ability to create and sell workout programs via branded mobile apps.
Key Features:
- Fully custom mobile apps with your branding
- In-depth workout logging and performance tracking
- In-app messaging between clients and coaches
- E-commerce for selling programmes, gear, and memberships
- Custom dashboards and role-based access for staff
Pricing:
Exercise.com can be used freely to some extent, but its paid version starts at around $239/month and scales with usage. It’s powerful but may be more than what smaller gyms require.
3. Mindbody – best for wellness and hybrid studios
A veteran in the gym and studio management software category, Mindbody excels for wellness businesses. Mindbody remains popular for wellness-focused gyms and hybrid studios offering services like yoga, massage, and beauty. It’s a mature platform with a large ecosystem, ideal for businesses that want to capitalize on a client-centric experience.
Key Features:
- Extensive marketing automation and client retention tools
- Integration with ClassPass and Mindbody’s global marketplace
- Email and text promotions based on client behaviour
- Scheduling with auto-reminders and client waitlists
- Gift card and package support for wellness services
Pricing:
Plans start at $09/month. While feature-rich, Mindbody’s pricing can rise steeply with add-ons, and some users find the interface dated or overwhelming without training.
4. Glofox – best for boutique fitness studios
Perfect for strong brand-driven businesses wanting branded gym studio software and marketing automations. It supports branded mobile experiences, integrated marketing tools, and real-time performance insights.
Key Features:
- Branded mobile apps for class booking and notifications
- Smart reporting on bookings, attendance, and revenues
- Member journeys: Automate key touchpoints from lead to long-term member
- Integrated CRM and payment processing
- Tools to track class popularity and instructor performance
Pricing:
Depending on studio size and needs, custom pricing typically ranges from $110 to $190/month. Excellent for brand-forward businesses, but the learning curve can be steep.
5. Zen Planner – best for automated billing & performance tracking
Known for advanced automations, Zen Planner is a reliable gym business management software option. It works best for gyms that value automated member flows and instructor performance tools. Martial arts gyms and traditional fitness centres alike appreciate its flexibility.
Key Features:
- Auto-billing with retry logic and reporting
- Built-in workout tracking and member progress monitoring
- Custom schedules for events, bootcamps, and open gym
- Staff payroll and compensation tracking
- In-depth dashboards for member lifecycle and KPIs
Pricing:
Starts at $99/month. Offers a good balance of function and cost, but the design could use a refresh to match newer platforms.
6. Wodify – best for functional fitness and crossfit boxes
Purpose-built gymnasium software for boxes and performance-based communities. Wodify standout feature is community-driven progress tracking, ideal for gyms where performance and member engagement go hand-in-hand.
Key Features:
- Workout of the Day (WOD) tracking and performance history
- Member leaderboards and community insights
- Coach performance tracking and schedule management
- Digital waivers and document storage
- Integrated billing and retention alerts
Pricing:
Plans start at $99/month, scaling with gym size. Ideal for functional fitness, but less relevant for general-purpose gyms.
7. PushPress – best free tier for new or small gyms
PushPress is a great starter choice for small gyms, with a gym management software free tier supporting 100 active members, covering core features like scheduling and billing.
Key Features:
- Simple member check-in and kiosk
- Payment and plan management
- Calendar and class sign-ups
- Lightweight CRM and lead tracking
- Mobile app for clients
Pricing:
Free for basic use. Paid plans start at $159/month for more features and automation. Great for bootstrapping, but larger gyms may outgrow it.
8. TeamUp – best for class-focused studios
TeamUp is an excellent gym studio management software for yoga, dance, and HIIT environments.. It provides simple booking, recurring class support, and transparent reporting.
Key Features:
- Flexible class scheduling with capacity management
- Packages, drop-ins, and class passes
- Staff scheduling and availability visibility
- Easy communication with class attendees
- Family and child account linking
Pricing:
Starts at $104/month and scales with active users. It’s a low-cost, efficient platform for class-based gyms with minimal staff.
9. GymMaster – best for 24/7 access gyms
GymMaster combines access control with gym club management software, perfect for 24/7 gyms. You can manage memberships and control physical access without third-party integrations.
Key Features:
- Keycard, fob, or biometric access control
- Self-service kiosk for joining, updating details, or making payments
- Real-time member activity tracking
- SMS/email reminders and marketing tools
- Access reports and visitor logs
Pricing:
Plans start around $89/month, plus hardware costs for access control. Excellent for self-service gyms and unmanned hours.
10. RhinoFit – budget-friendly essentials
RhinoFit is a no-frill, cheap gym management software solution for smaller gyms needing only core tools. It lacks some of the polish of larger platforms but covers core needs reliably.
Key Features:
- Online booking and calendar
- Membership and attendance management
- Automated invoicing and payment alerts
- Digital forms and waiver support
- Mobile check-in via app
Pricing:
Starts at $57/month. It’s one of the more affordable systems on the list, though not as robust as others.
Final verdict
If you’re building a modern fitness business, GymRoute stands out as the best software for gyms, affordable, scalable, and future-proof. Whether you’re after cloud-based gym management software, offline tools, or web-based gym software, GymRoute adapts.
It’s an all-in-one gym management solution that works for boutique studios, large clubs, and even academies, balancing automation, simplicity, and ROI.
Try GymRoute today and future-proof your gym.
