In 2025, gym management software isn’t just a back-office tool. It’s the control centre of your business. Whether you’re running a boutique studio, a CrossFit box, or a multi-location health club, your software must handle everything: memberships, payments, scheduling, marketing, analytics, and member experience.
The right gym software can help you:
- Maximise revenue through smarter POS and automated upselling
- Cut admin workload with self-service member portals and automated billing
- Improve retention by offering mobile apps, class waitlists, loyalty programmes, and real-time updates
GymRoute leads the industry into 2025, offering tools that meet the demands of modern fitness businesses. But it’s not the only player. Here’s a breakdown of the top gym software systems this year, starting with the one redefining the standard: GymRoute.
1. GymRoute – the best gym software of 2025 (top pick)
GymRoute has emerged as the leading gym management software in 2025 due to its sharp focus on automation, user experience, and gym-specific tools. Unlike generic scheduling platforms, GymRoute is tailored for fitness businesses, created by people who understand how gyms operate day to day. Whether you’re a solo trainer or managing multiple locations, GymRoute adapts to your needs.
Key Features:
- Integrated POS system with auto-suggest retail add-ons and service upsells
- Member self-check-in using QR code or mobile app access
- Smart scheduling for classes and personal training with waitlist automation
- An advanced analytics dashboard that gives insights into member behaviour, churn risks, and revenue forecasting
- Automated invoicing and billing with dunning for failed payments
- Built-in CRM to nurture leads and segment communications
Pricing:
- Excel Plan: $149/month
- Exceed Plan: $199/month
- Ultimate Plan: $249/month
GymRoute is ideal for gyms that want a balance of powerful features, ease of use, and affordability, without hidden fees or complex setup.
2. Exercise.com – the most customisable platform
Exercise.com is best for gyms that need fully custom-branded solutions and deep workout tracking. It offers a high level of customisation for personal trainers, hybrid gyms, and online fitness brands. The platform’s real edge lies in the ability to create and sell workout programs via branded mobile apps.
Key Features:
- Fully custom mobile apps with your branding
- In-depth workout logging and performance tracking
- In-app messaging between clients and coaches
- E-commerce for selling programmes, gear, and memberships
- Custom dashboards and role-based access for staff
Pricing:
Exercise.com can be used freely to some extent, but its paid version starts at around $239/month and scales with usage. It’s powerful but may be more than what smaller gyms require.
3. Mindbody – best for wellness and hybrid studios
Mindbody remains popular for wellness-focused gyms and hybrid studios offering services like yoga, massage, and beauty. It’s a mature platform with a large ecosystem, ideal for businesses that want to capitalize on a client-centric experience.
Key Features:
- Extensive marketing automation and client retention tools
- Integration with ClassPass and Mindbody’s global marketplace
- Email and text promotions based on client behaviour
- Scheduling with auto-reminders and client waitlists
- Gift card and package support for wellness services
Pricing:
Plans start at $09/month. While feature-rich, Mindbody’s pricing can rise steeply with add-ons, and some users find the interface dated or overwhelming without training.
4. Glofox – best for boutique fitness studios
Glofox is ideal for boutique studios that thrive on strong brand identity and class-driven memberships. It supports branded mobile experiences, integrated marketing tools, and real-time performance insights.
Key Features:
- Branded mobile apps for class booking and notifications
- Smart reporting on bookings, attendance, and revenues
- Member journeys: Automate key touchpoints from lead to long-term member
- Integrated CRM and payment processing
- Tools to track class popularity and instructor performance
Pricing:
Depending on studio size and needs, custom pricing typically ranges from $110 to $190/month. Excellent for brand-forward businesses, but the learning curve can be steep.
5. Zen Planner – best for automated billing & performance tracking
Zen Planner is known for powerful automations, especially around payments and attendance. It works best for gyms that value automated member flows and instructor performance tools. Martial arts gyms and traditional fitness centres alike appreciate its flexibility.
Key Features:
- Auto-billing with retry logic and reporting
- Built-in workout tracking and member progress monitoring
- Custom schedules for events, bootcamps, and open gym
- Staff payroll and compensation tracking
- In-depth dashboards for member lifecycle and KPIs
Pricing:
Starts at $99/month. Offers a good balance of function and cost, but the design could use a refresh to match newer platforms.
6. Wodify – best for functional fitness and crossfit boxes
Wodify was built specifically for CrossFit and strength training gyms. Its standout feature is community-driven progress tracking, ideal for gyms where performance and member engagement go hand-in-hand.
Key Features:
- Workout of the Day (WOD) tracking and performance history
- Member leaderboards and community insights
- Coach performance tracking and schedule management
- Digital waivers and document storage
- Integrated billing and retention alerts
Pricing:
Plans start at $99/month, scaling with gym size. Ideal for functional fitness, but less relevant for general-purpose gyms.
7. PushPress – best free tier for new or small gyms
PushPress is a great starting point for small gyms that need reliable tools without a large upfront cost. The free tier supports up to 100 active members, covering core features like scheduling and billing.
Key Features:
- Simple member check-in and kiosk
- Payment and plan management
- Calendar and class sign-ups
- Lightweight CRM and lead tracking
- Mobile app for clients
Pricing:
Free for basic use. Paid plans start at $159/month for more features and automation. Great for bootstrapping, but larger gyms may outgrow it.
8. TeamUp – best for class-focused studios
TeamUp shines in group-based environments such as yoga, dance, pilates, or HIIT studios. It provides simple booking, recurring class support, and transparent reporting.
Key Features:
- Flexible class scheduling with capacity management
- Packages, drop-ins, and class passes
- Staff scheduling and availability visibility
- Easy communication with class attendees
- Family and child account linking
Pricing:
Starts at $104/month and scales with active users. It’s a low-cost, efficient platform for class-based gyms with minimal staff.
9. GymMaster – best for 24/7 access gyms
GymMaster combines access control with gym management software, perfect for 24/7 gyms. You can manage memberships and control physical access without third-party integrations.
Key Features:
- Keycard, fob, or biometric access control
- Self-service kiosk for joining, updating details, or making payments
- Real-time member activity tracking
- SMS/email reminders and marketing tools
- Access reports and visitor logs
Pricing:
Plans start around $89/month, plus hardware costs for access control. Excellent for self-service gyms and unmanned hours.
10. RhinoFit – budget-friendly essentials
RhinoFit is a budget-conscious platform for small gyms that need the basics, nothing more, nothing less. It lacks some of the polish of larger platforms but covers core needs reliably.
Key Features:
- Online booking and calendar
- Membership and attendance management
- Automated invoicing and payment alerts
- Digital forms and waiver support
- Mobile check-in via app
Pricing:
Starts at $57/month. It’s one of the more affordable systems on the list, though not as robust as others.
Final verdict
If you’re building a modern fitness business in 2025, GymRoute stands out as the most balanced, affordable, and future-proof solution on the market. Whether you’re a solo trainer looking for automation or a chain owner needing real-time insights across locations, GymRoute has the depth and usability to grow with you.
Want to test the waters? GymRoute offers a no-risk trial, no credit card, no pushy sales calls, just smart gym tech that works.
Try GymRoute today and future-proof your gym.
